How to Plan the Perfect Birthday Party for Kids


Planning the perfect birthday party for your kids can be a tedious task. It requires a lot of work and is very time-consuming. Hence, to get things done right, you should try to maintain a checklist. To help you out, here’s the checklist I personally follow.

#1 Checking the weather

Bad weather can completely ruin the birthday party, especially if you’re hosting it in your back or front yard. Hence, you should keep tabs on the forecasts. Toledo’s weather might disappoint you from time to time if you’re a resident over here.

In case the forecast predicts poor weather conditions throughout the week, you should postpone the event to a later date, but don’t entirely cancel it. Canceling the event will hurt your child, and you don’t want that to happen.

#2 Preparing a list of guests

Take some time while preparing the list of guests you’re going to invite. Most of your guests will probably be children, who’re either your neighbors or kid’s friends. Depending on how young they are, you might have to invite their parents as well. If you want, you can mention that you’re expecting a guardian to accompany the child while sending out the invites.

#3 Choosing a venue and a theme for the party

Choose a venue based on how many guests are attending your party. Usually, you can manage to accommodate all of them inside your house or in your backyard. In cases where the number of guests is too high (let’s say, anything above 50), or your house can’t accommodate too many guests at a time, you should consider renting a small venue for the day.

The theme for the party should be set according to the likings of the birthday child. It can have a comic, cartoon, or even a movie theme. If you think that you might not be able to pull off the theme on your own, you should hire an event planner to do it for you. These people know what they’re doing and won’t disappoint you.

If you want, you can also ask your young guests to come in costumes related to the birthday theme.

#4 Arranging the food and beverages

The birthday party is mostly for kids, and thus, the food and beverages you’re going to serve should cater to them first. The event should serve three meals – a quick snack upon arrival, the main course, and a quick snack at the end of the day.

Snacks can contain sandwiches, waffles, doughnuts, etc. Serve them in small sizes, given how young your guests are. Remember, the snacks are mostly to keep them entertained and shouldn’t mess up their appetite for the main course. 

Avoid serving veggies at the party. Kids aren’t going to appreciate that at all. The last thing they want is to eat vegetables at a friend’s birthday party. 

#5 Getting the right cake

The birthday cake is the main attraction of the party. Hence, you must get it right.

The flavor will of course be chosen by the birthday child. You can also ask them if they want the cake to be decorated in any special manner. Usually, if the party has a theme, the birthday cake is decorated according to that theme. However, if you want, you can opt for a different look as well. Like a waffle bar!!

#6 Arranging some entertainment for the kids

The entertainment part of the party comes right after lunch. It can be a storytelling session, a magic show, watching a movie together, or just playing some games. This part is mostly for the kids. Adults who are at the party can skip this and enjoy some time off on their own, gossiping with one another and such.

#7 Giving away gift bags, and making sure everyone has reached home

Gift bags are not mandatory, but it’s a nice gesture. Kids will love getting goodie bags at the party. 

You can fill the bags with different stickers, coloring pencils, small notepads, and maybe some candy as well. The contents inside the bag, as well as the bag’s design, can match the theme of the party. Hand them out when the kids are ready to go back home.

And that’s everything. By ensuring these small details, you can organize the perfect birthday party for your precious kids and bring a big smile to their faces.

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